This document consists of the following parts:
- Our Privacy Statement
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This privacy policy (the "Privacy Policy") governs the data processing of Kanazawa Port Promotion Association (the “Association”) located at Ri 65 Muryoji-machi, Kanazawa, Ishikawa, Japan and intends to inform our users, strategic partners, and other third parties outside the Association whose data we process about how the Association, acting as data controllers of this website, collects and processes your personal data. We are committed to protecting your privacy and the confidentiality of any personal information you provide us, directly or indirectly, in accordance with our obligations under applicable data protection laws, including the General Data Protection Regulation No 2016/679 (the "GDPR"). (Article 13, GDPR)
Please read this privacy policy carefully in its entirety. You may choose not to provide us with your personal data if you do not wish to share such information with us. However, please note that we may not be able to provide you with our services and some features of our website may not be accessible to you.
Please note that separate specific privacy policies, notices or terms and conditions may apply to you in certain jurisdictions. This Privacy Policy does not replace or revise any such specific privacy policies, notices, or terms and conditions.
- Personal Information We Collect
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The personal information we may collect are as follows: *name (or username), business title, *organization, contact number, *e-mail address, and other categories of personal information necessary for the purposes specified in "Section 3 How We Use Your Personal Information" section. Please note that the personal information we collect are different for this English website and our Japanese website. (If required under applicable law, we will notify you separately about the categories of such personal information.) (Article 4 (1), GDPR)
We may collect your personal information directly from you through, including but not limited to, the following: our website (when you contact us, or when you fill in forms on our site), e-mail correspondence, postal mail, or in person. We also collect your personal data by using cookies and other similar technologies. (Read our Cookie Policy here.)
- How We Use Your Personal Information
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We have a legitimate interest in using your personal information. For example, we may collect and process your personal information for marketing and public relations purposes, to provide and improve our services so that we can offer you a better user experience, to safeguard our services, to communicate with you, to improve our online presence, to reply to inquiries, etc. (Article 6, GDPR). Also, by giving us your consent and agreeing to allow us to place certain cookies on your device, we can access and analyze your personal information later on. (Read our Cookie Policy here.)
Please note that legal grounds to process your personal information may change, subject to specific laws and regulations.
- How We Share Your Personal Information
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Where possible, we aim to minimize disclosure of your personal information to third parties. However, we may need to make certain disclosures under specific circumstances and may also share your personal information with strategic partners and service providers (Article 6, GDPR).
- Security
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We will use reasonable physical, electronic, and procedural measures to safeguard personal information within our organization against loss, theft and unauthorized use, disclosure, or modification. (Article 32, GDPR)
Any personal information we hold is stored on secure servers in Japan, with modern security measures in place to protect against loss, theft and unauthorized access, disclosure or alteration of such information.
Communication with our site guests are encrypted and stored on secure servers in Japan. We will use reasonable physical, electronic, and procedural measures to safeguard your personal data within our organization against the loss, misuse, or unauthorized access to, disclosure or alteration of such information. (Articles 25 and 32, GDPR)
While we will take all reasonable measures (as required by applicable laws) to protect the integrity of such information, we cannot guarantee that loss, unauthorized access or modifications, or misuse will not occur.
It is in turn your duty to notify us promptly of any possible security breaches (including unauthorized access to your personal information through our website).
- Retaining Personal Information
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We will review your personal information periodically and store such personal information only for as long as it is necessary to provide our services to you (subject to internal policies on data retention, or applicable laws and regulations). (Article 5, GDPR)
- Rights of the Data Subject
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In cases where consent is required by law to process your personal information, you have the right to withdraw your consent to the processing of your personal data at any time. To withdraw your consent, please use our Contact Form in "Section 11 Contact Us". (Article 7, GDPR)
To the extent required by data protection laws, you have rights in relation to your personal information, including but not limited to, rights of access, rights to correction, erasure, and restriction of processing. To assert your rights as a data subject, please contact us through "Section 11 Contact Us". (Articles 15, 16, 17, 18, GDPR)
We will process your requests above in accordance with applicable laws and, where permitted by law, may charge an appropriate fee to cover the costs of responding to the request. Any request must include sufficient details to identify you. Upon receipt of your request, we may request for additional information from you (including proof of identity) in order to process your request. Please note that it may also take some time to process the application, although we aim to process all requests the soonest possible time. (Article 12, GDPR)
- Cookies and Similar Technologies
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We may also use cookies and other similar technologies through our websites to maximize your user experience. Cookies are small text files placed on your hard drive by a web page server. By using cookies, our website can provide you with faster service and a more personal experience. You can set your web browser at any time to reject cookies, with the drawback that certain features may not be accessible.
- Information from Minors
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We do not intend or wish to obtain personal information directly from minors. If a minor has provided personal information to the Association without the consent of a person with parental authority, please notify us immediately through "Section 11 Contact Us". We will promptly take action, including erasing such personal information. However, please be advised that if a minor requests our services, we will handle their personal information in accordance with this Privacy Policy.
- Third Party Services / Websites
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Our website requires you to provide personal information (when you contact us) and also contains links to other websites. We bear no responsibility for the privacy commitments of these websites, or any disclosures of personal information or other information submitted by you through those websites, or otherwise collected from you by those website operators. It is your duty to ensure that you are satisfied with the extent of your rights and obligations in relation to your personal information when dealing with such websites or their operators. We encourage you to review the privacy policies and any other terms and conditions of those sites.
- Contact Us
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For questions or concerns relating to this Private Policy or how we process your personal information, you may reach Kanazawa Port Promotion Association at:
3F Kanazawa Port Cruise Terminal, Ri 65 Muryoji-machi, Kanazawa City, Ishikawa, Japan 920-0332
Tel. +8176-254-0711
E-mail: kport@angel.ocn.ne.jp
- Policy Changes
- The Association may update this Privacy Policy from time to time, in accordance with our internal policies, technological developments, industry practices, or applicable laws and regulations. The latest version of our Privacy Policy will always be published here, so we strongly recommend that you check our website regularly. We will notify you about significant changes in the way we handle personal information by placing a notice on our site or by sending a notice by email.
For any questions or requests relating to this Privacy Policy, you can contact us by email.